EM Invoicing
Helping you save time and streamline your data entry process.
Make the change today and significantly reduce the time, money and stress involved with invoice processing and account integration. Manual invoice data capturing is a high-touch, time-consuming activity. The process can slow down your administrative effort and stop you from getting on top of unpaid bills. Our invoice scanning functionality will reduce your time and labour costs by capturing and entering invoice data, accessing data faster, and increasing data accuracy. Our account linking functionality will allow you to integrate with different accounting software packages and push through all your trading and purchasing data.
*Formerly referred to as ezi scan
Increase Efficiency
EM Invoicing scanning capabilities match and identify pricing discrepancies between invoice and product files, allowing you to adjust prices accordingly. EM Invoicing account link capabilities enable faster bank reconciliation by integrating your accounting package and daily sending through trading and purchasing data.
Save Time
Users experience up to a 75% reduction in time spent on the invoice data capturing process utilising our invoice scanning capabilities. Allowing you time to focus on other parts of your business. Linking your accounts package saves you time; with only a few clicks of a button, your data is transferred into your accounting package. This, in turn, will significantly reduce your accounting fee costs.
Improve Data Accuracy
Automation removes the problem of manual data entry errors. EM Invoicing scanning software extracts line items from your invoice, test them for internal consistency, and alerts users to resolve discrepancies. Once finalised, it will then update your stock in the inventory system. Linking your accounting package allows you to map all GL Codes within EM Cloud™, allowing improved linking accuracy.
EM Invoicing
Our invoicing scanning process
1. Capture
Users can scan invoices and send them via printer utilising the EM Scan button set up on your multifunctional printer/scanner by our team or emailing it.
2. Convert
Once your invoices are received, we apply digital technology to convert your invoice to digital format.
3. Verify
Invoice information such as supplier details, supplier pricing, product information and GST is checked against the information with your EM Cloud™ system and verified.
4. Import
Once finalised data is imported back into EM Cloud™, automatically maintaining cost and set sell price margin against the product. Purchase history and quantity on hand are adjusted, maintaining your inventory.
5. Report
Users can run a detailed report on EM Cloud™ back office showing incorrect charges allowing you to raise credit notes for overcharged invoices and saving you money.
6. Store
Quality Data
When you are dealing with large amounts of transactions, issues such as data integrity, data processing and manual entries can negatively impact your business if not managed correctly.
Time Saving
Linking your account package lets you populate your accounting software automatically with all your trading and purchasing data, saving time and money on unnecessary tedious admin, and simplifying your end-of-day accounting process tasks.
GL Code Mapping
General Ledger Codes can be configured and mapped within EM Cloud™ back office to match those within your accounting package and exported accordingly, allowing you to reconcile your accounts much quicker.
Accounting Cost Cutting
With quality and organised data now available within your accounting package, reconciling your accounts will be streamlined, requiring fewer accounting hours and cutting costs.
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